How to Relocate Your Office Without Losing Productivity

Whether your office is ten people or one hundred, moving is a tough job! And if executed poorly, it can lead to hours of wasted time – all at your company’s expense.

Almost puts you off even attempting to move, right? Thankfully, there are steps you can take to make sure you remain productive throughout your office relocation. The key is good time management and even better support. Keep reading to learn more.

Plan in advance

It should go without saying that an office relocation requires a lot of planning well in advance. Breaking it down further, here’s what you should do to get your office moving:

  • Tell everyone you’re moving – A pretty obvious start, but it’s key to get the comms out ASAP.
  • Delegate responsibilities – Don’t be a hero, it’s a big job and you can’t manage it all yourself.
  • Set (and stick to) goals – Commit your business to a timeline with clear deadlines.

Get connected

As little as five years ago, when it came to getting utilities connected, most people would forget the Internet. While that’s changed over time, there are many businesses out there who still don’t give themselves enough time to get it activated.

Most through-the-ground ISPs require months to get fibre-based business-grade Internet connected. At Spirit, on the other hand, we can have fixed wireless Internet connected within weeks. And on the off chance you’ve already left it too late, we offer express install (just ask!).

Have everything set up

Before you start shifting employees, you should have your new office set up and ready to go. But we’re not just talking about your desks and pot plants – we mean your IT as well. Nothing is more frustrating than wasting time figuring out how things need to be plugged in. Your poor IT manager will be overwhelmed with stressed employees who can’t access their emails or figure out how to set up their VoIP phones.

Thankfully, Spirit can come to the rescue in this space as well. We can help manage the relocation of your IT services, ensuring everything is connected when you need it to be.

Take advantage of the cloud

While it’s common for companies to move departments in stages, there may be times where access isn’t possible – and it often happens at the most inopportune of moments. While it may sound negative, it’s important to always be prepared.

That’s why if you haven’t already, you should use your relocation as an opportunity to shift your business to the cloud. And we don’t just mean your company files – even your phone numbers. By 2020, telephone services delivered by the cloud will overtake services delivered via on-site equipment. This means VoIP phones and softphones; a complete unified communications solution.

Stay productive with Spirit

Spirit’s Easy Biz Cloud UC for small to medium businesses can host up to 100 numbers in the cloud, allowing your team to access their numbers through a desktop or mobile softphone – so while you’re between offices you’ll still be able to answer calls as though you were at your desk.

Sounds productive to us! Get in touch with our specialists to learn more about how Spirit can help with your new office.

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